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Wedding websites, RSVP and QR codes · What to put on it

What should I write in a wedding welcome note?

Answered by the UK Wedding Websites editorial team · Updated 2026-10-12 · For guests

Short answer

Write a warm, short note that thanks guests for coming, shares the date and venue details, and sets a friendly tone for the day. Keep it personal but practical.

Your welcome note should make guests feel at home from the moment they arrive. Start with a genuine thank you for travelling and celebrating with you. Then give the essentials: the date, the venue name and address, and the times for the ceremony and reception. If you have a dress code, mention it simply, like "smart casual" or "black tie optional". Add a line about parking or transport if it is tricky. You can also include a short note about the day's flow, such as when dinner is served or when the first dance happens. Keep the tone warm and natural, as if you are speaking to a friend. You do not need to list every detail, just what helps guests relax and know what to expect. End with a closing line like "We can't wait to celebrate with you" or "Thank you for being part of our day". If you have children attending, you might add a gentle note about the kids' corner or quiet space. Avoid long paragraphs; guests will skim it. A welcome note is not a legal document, so you can be as casual or formal as you like. Just make sure it feels like you.

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