How do you set up a wedding venue for the ceremony and reception?

Start with a floor plan that matches your guest count. For the ceremony, decide where the couple will stand, where the officiant will be, and where the aisle runs. Arrange seating in rows with a clear aisle, and leave space for wheelchairs and pushchairs. Place the front row for immediate family and the bridal party. If you have a religious element, check with your venue or place of worship about any layout rules.

For the reception, clear the ceremony chairs and bring in round or long tables. Create zones: dining, dancing, bar, and a quiet area for older guests or children. Position the top table or sweetheart table where everyone can see you. Set the dance floor away from the bar to avoid congestion. Place the cake table, gift table and guest book near the entrance. Think about lighting, sound and heating, and test the microphone and music system. Finally, walk through the whole space as a guest would, from arrival to leaving, to spot any bottlenecks or awkward corners.