What questions should I ask a wedding venue at the final meeting?

Short answer

Confirm final numbers, timings, menu choices, and any last-minute changes. Also review the running order, supplier arrival times, and who your main contact will be on the day.

At the final meeting, go through every detail of the day, hour by hour. Confirm the final guest numbers and any dietary requirements. Review the menu choices and ask about last-minute changes, such as extra guests or a change in the number of children. Clarify the exact times for the ceremony, drinks reception, meal, speeches, and dancing.

Ask about supplier arrival times and where they should park or unload. Confirm the setup and breakdown schedule, and who is responsible for clearing the room after the wedding. Ask about your main contact on the day, and whether they will be on site throughout. Also ask about a backup plan for bad weather if any part of the day is outdoors.

Check the final invoice against the contract, and ask about any additional charges that might apply, such as corkage, overtime, or extra cleaning. Ask about the bar arrangements, including last orders and any restrictions on drinks. Finally, confirm how and when you will receive your deposit back, if applicable, and ask for a written copy of the finalised plan.