What should a wedding transport contract include?

Short answer

A wedding transport contract should include the date, pickup and drop-off addresses, timings, vehicle type, and driver details. It should also cover delays, breakdowns, and what happens if the vehicle is not available.

Your transport contract keeps your day on schedule. Write down the exact date and the full addresses for every pickup and drop-off, including the ceremony venue, reception venue, and any photo stops. Include the times you need the vehicle to arrive and how long the driver will wait.

Confirm the vehicle make, model, and colour, and how many passengers it holds. Note whether the driver is uniformed and whether they help with doors and bags. If you need multiple trips, say so clearly. Include the route if you have a preference, and ask about any extra charges for mileage or tolls.

Your contract should cover what happens if the vehicle breaks down or is late. Ask whether they provide a replacement vehicle and how quickly. Include a cancellation policy for both sides, and what happens if you need to change the time closer to the day.

Payment terms should be clear: deposit, balance, and when each is due. Confirm whether the price includes VAT and any gratuity. Keep the driver's contact number and the company's emergency number with you on the day. A signed contract gives you peace of mind if anything goes wrong.