What should a wedding catering contract include?

Short answer

A catering contract should include the menu, number of guests, service times, staffing, equipment, delivery, setup and breakdown, payment schedule, cancellation terms, and what happens if the venue changes. It must also state who is responsible for food safety and allergies.

Your catering contract is one of the most important documents, so it needs to be detailed. Start with the basics: the date, time and location, plus the exact number of guests you are paying for, and how that number can be adjusted before the wedding. The menu should list every dish, including canapés, mains, sides, desserts and any dietary options, with clear descriptions and portion sizes. Include any special dietary requirements, such as vegetarian, vegan, gluten-free or allergy-friendly meals, and confirm how the caterer will label and handle them. Service details matter too: when the food is served, how many waiting staff will be present, and whether they will clear tables and provide a late-night snack. The contract should state what equipment the caterer brings, such as ovens, chafing dishes, tables and linens, and what they expect you to provide. Delivery, setup and breakdown times must be written down, including access to the venue and any parking restrictions. Payment terms should show the deposit, the final payment date, and the cancellation policy. Also include a clause about what happens if the venue changes or the event is postponed. Finally, confirm that the caterer has public liability insurance and a food hygiene certificate, and that they will follow all food safety laws.