Wedding guest list builder (free, with export)

Start by listing households, not individuals. This keeps things simple and stops double counting. Add the adults and any children in each home, then tick who is invited.

Decide whether each guest is coming to the day, the evening, or both. Some families may only join for the reception. Mark this clearly so your numbers stay accurate.

• Write down dietary needs and allergies as replies come in.
• Keep a note of plus-ones and partner details.
• Export your list to a spreadsheet whenever you need it.

Begin as soon as you know your venue will hold the number of people you want to invite. Your venue capacity and budget will shape the list, so check both early.

Send save-the-dates only once your main list is settled. This avoids last-minute changes and confusion. If you are inviting distant relatives or work colleagues, ask them early so you can plan travel and accommodation.

Review the list with your partner and any contributing family members. Agree on the final numbers before you send invitations. This keeps everyone happy and stops arguments later.

Keep your list on one device so you do not lose track of changes. This tool stores your entries locally on your device, so you control your data.

Use clear labels for day and evening guests. This makes it easy to see who is expected at each part of the day.

• Check dietary needs against your menu before you finalise it.
• Leave a column for notes about seating or travel.
• Export to spreadsheet before you start printing invitations.