How far in advance should you book a wedding caterer?

Start researching caterers about a year before your wedding, and aim to book by 9 months out. This is especially important if your venue has a list of approved caterers, because those suppliers may have limited availability for your date. Early booking also gives you time for a tasting, which most caterers arrange, and for adjusting the menu to suit dietary needs across your guest list.

Think about the style of meal you want, from a formal plated dinner to a relaxed buffet or street food. Ask how the caterer handles setup, staffing, crockery, cutlery, glassware and clearing up. Confirm whether they work with your venue's kitchen or bring their own equipment. If you are having a marquee or outdoor wedding, check how they manage power, water and waste.

Once you have booked, agree a clear timeline for the day, including when the meal is served, and share your final guest numbers and dietary requirements well in advance. Keep a note of any menu changes and confirm them in writing. If you are planning a wedding abroad, check local food safety rules and whether the caterer is licensed in that country.