How to arrange a wedding reception?

Begin with a date and a venue that fits your guest list and budget. Many couples book venues 12 to 18 months ahead, but availability varies. Once the venue is confirmed, book a caterer if it is not included, along with drinks and any dietary arrangements.

Next, sort out music. This might be a DJ, a band or a playlist, and you should discuss setup and break times with them. Decide on decorations, seating plans and table names, then order any stationery such as order of service booklets or table plan boards. Book a photographer and a videographer if you want them at the reception.

Confirm timings with your venue and any religious or legal officiant if they are joining the evening. Build in time for speeches and the first dance, and think about accessibility and transport for older guests. Keep a simple checklist and tick items off as you go. A calm plan makes the day feel effortless.