Short answer
Compare quotes from several local hire firms, book early for the best availability, and cut back on extras like linens or decor you can borrow or make yourself.
Start by listing exactly what you need to rent, then ask at least three local suppliers for itemised quotes. You will often find that one firm is cheaper for chairs, another for tableware, so mix and match if delivery costs allow. Booking early helps too, because popular dates and items go fast, and some suppliers offer lower rates for off-peak days or longer hire periods.
Look at what you can genuinely do without. Do you need a dance floor, or will the venue's existing floor work? Can you use the venue's standard tables and chairs and dress them up with fabric, flowers or ribbon instead of renting upgraded versions? For smaller items like vases, candle holders, signs or games, ask friends and family if you can borrow theirs. Many couples are happy to lend what they used.
Another option is to share the cost. If you know another couple marrying around the same time, you could split the delivery fee or hire items together, as long as the supplier agrees. Finally, check the hire contract carefully for damage or cleaning charges, and confirm whether the price includes setup and collection. A cheaper quote that excludes those can end up costing more.
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