How do I plan a wedding reception?

Short answer

Plan a wedding reception by choosing a venue, setting a budget, and building a timeline for food, drinks, speeches, and dancing. Confirm your legal ceremony details first so the reception follows smoothly.

Start with the practical foundations. Decide on the date, the number of guests, and the budget. Then choose a venue that fits the size of your party and the style you want. Think about whether you want the ceremony and reception in the same place or separate. If you are having a civil ceremony, the venue must be approved for marriages if you want the legal part there. In England and Wales, that means a register office, approved venue, or registered religious building. Check with the registrar early.

Once the venue is booked, plan the flow of the day. A typical reception includes drinks and canapés, a meal, speeches, and dancing. Work with your caterer or venue on timings. Allow time for photos between the ceremony and the meal. Decide who will give speeches and let them know in advance. Keep speeches short and warm.

Think about your guests' needs. Provide a mix of seating, a quiet area if possible, and clear signs. Consider dietary requirements and allergies. If you have children attending, plan a corner with activities. For the evening, arrange music or a playlist that suits all ages. Finally, confirm the legal bits: you need two witnesses at the ceremony in England and Wales, and two witnesses aged 16 or over in Scotland. Rules can change, so check GOV.UK or your venue for the latest.